Privacy Policy
Last Updated: 22 June 2026
1. Data Controller
The data controller for personal data processed through the website hojage-xutaka.info and in connection with the services offered by Hojage Xutaka is:
Hojage Xutaka
Marcelińska 15A
Poznań, Poland
Email: [email protected]
Phone: +48 261 572 802
We are committed to processing personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (the General Data Protection Regulation, hereinafter "GDPR") and the Polish Act of 10 May 2018 on the Protection of Personal Data (Ustawa z dnia 10 maja 2018 r. o ochronie danych osobowych, Journal of Laws 2018, item 1000, as amended).
2. Scope of This Policy
This Privacy Policy applies to all personal data collected, processed, and stored by Hojage Xutaka through the use of the website hojage-xutaka.info, through contact forms, email correspondence, telephone contact, webinar registration, and mailing list subscription. It describes the nature of the data we collect, the purposes and legal grounds for processing, the duration of retention, and the rights available to you as a data subject.
This Policy does not apply to third-party websites that may be linked from our website. We encourage you to review the privacy policies of any third-party services you access.
3. Data We Collect
We collect the following categories of personal data:
3.1 Data provided voluntarily through contact forms: Full name, email address, telephone number, and the content of the message submitted.
3.2 Data provided through mailing list subscription: Email address and, where provided, name.
3.3 Data collected automatically through website use: IP address, browser type and version, operating system, pages visited, time and duration of visit, referring URL. This data is collected through cookies and similar technologies as described in Section 10.
3.4 Data provided in the context of webinar participation: Name, email address, and any information voluntarily shared during live sessions.
We do not collect special categories of personal data as defined in Article 9 of the GDPR (such as health data, racial or ethnic origin, religious beliefs, or biometric data) unless expressly and voluntarily disclosed by the data subject.
4. Legal Basis for Processing
We process personal data on the following legal grounds as defined in Article 6 of the GDPR:
Article 6(1)(a) - Consent: Where you have given us explicit consent to process your data for a specific purpose, such as subscribing to our mailing list or accepting non-essential cookies. You may withdraw consent at any time without affecting the lawfulness of processing carried out prior to withdrawal.
Article 6(1)(b) - Contractual necessity: Where processing is necessary for the performance of a contract to which you are a party, or in order to take steps at your request prior to entering into a contract, such as processing your registration for a webinar.
Article 6(1)(c) - Legal obligation: Where processing is necessary for compliance with a legal obligation to which we are subject under Polish or European Union law.
Article 6(1)(f) - Legitimate interests: Where processing is necessary for the purposes of our legitimate interests or those of a third party, provided those interests are not overridden by your interests or fundamental rights. This includes processing for website security, fraud prevention, and improving our services.
5. Purposes of Processing
We process personal data for the following purposes:
5.1 Responding to enquiries submitted via the contact form or by email or telephone.
5.2 Administering webinar registrations and providing access to live sessions.
5.3 Sending informational updates about upcoming webinar sessions to subscribers who have given consent.
5.4 Maintaining the technical security and performance of the website.
5.5 Complying with applicable legal obligations, including record-keeping requirements.
5.6 Analysing website usage to improve the user experience and content offered, using anonymised or aggregated data where possible.
6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law.
Contact form submissions and related correspondence are retained for a period of up to 24 months from the date of last contact, after which they are securely deleted unless further retention is required by law or legitimate business need.
Mailing list subscriber data is retained until the subscriber withdraws consent or requests deletion. We review mailing list data periodically and remove inactive records.
Website usage data collected through analytics cookies is retained in accordance with the settings of the relevant analytics service, typically for a period not exceeding 26 months.
Webinar participation records may be retained for up to 36 months for administrative and quality improvement purposes.
7. Data Sharing
We do not sell, rent, or trade personal data with third parties for their own marketing purposes.
We may share personal data with the following categories of recipients:
Service providers: Third-party providers who assist us in operating the website, hosting data, delivering email communications, and providing webinar platform services. These providers act as data processors under Article 28 of the GDPR and are bound by appropriate data processing agreements.
Legal authorities: Where we are required to disclose personal data to competent authorities by applicable law, court order, or regulatory requirement, including Polish supervisory authorities and law enforcement bodies.
All third-party processors are selected with care and are required to maintain appropriate technical and organisational measures to protect personal data.
8. International Transfers
Where personal data is transferred to countries outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place in accordance with Chapter V of the GDPR. These may include Standard Contractual Clauses approved by the European Commission, adequacy decisions, or other recognised transfer mechanisms.
Where we use third-party services that may process data outside the EEA, we conduct due diligence to confirm that adequate protections are in place and document those safeguards as required.
9. Your Rights
Under the GDPR and applicable Polish law, you have the following rights with respect to your personal data:
Right of access (Article 15 GDPR): You may request confirmation of whether we process your personal data and, if so, obtain a copy of that data together with supplementary information about the processing.
Right to rectification (Article 16 GDPR): You may request correction of inaccurate personal data or completion of incomplete data.
Right to erasure (Article 17 GDPR): You may request deletion of your personal data in certain circumstances, including where the data is no longer necessary for the purposes for which it was collected.
Right to restriction of processing (Article 18 GDPR): You may request that we restrict the processing of your personal data in specified circumstances.
Right to data portability (Article 20 GDPR): Where processing is based on consent or contract and carried out by automated means, you may request that we provide your data in a structured, commonly used, and machine-readable format.
Right to object (Article 21 GDPR): You may object to processing of your personal data where it is based on legitimate interests or carried out for direct marketing purposes.
Right to withdraw consent: Where processing is based on consent, you may withdraw consent at any time by contacting us at [email protected].
To exercise any of these rights, please contact us at [email protected]. We will respond within one month of receiving your request. You also have the right to lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, PUODO), ul. Stawki 2, 00-193 Warsaw, Poland.
10. Cookies
Our website uses cookies and similar technologies. A detailed description of the cookies we use, their purposes, and how to manage your preferences is set out in our Cookie Policy, available at cookies.html.
In summary, we use strictly necessary cookies to ensure the website functions correctly, and, subject to your consent, analytical and functional cookies to improve the user experience. You may manage your cookie preferences at any time through the cookie consent tool on our website.
11. Security
We implement appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures are reviewed and updated regularly in line with technological developments and the nature of the data processed.
While we take reasonable steps to protect personal data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to maintaining appropriate safeguards.
12. Children
Our website and webinar services are not directed at children under the age of 16. We do not knowingly collect personal data from children under 16. If we become aware that we have inadvertently collected data from a child under 16, we will take steps to delete that data promptly. If you believe a child has provided us with personal data without appropriate consent, please contact us at [email protected].
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or the services we offer. The most recent version will always be available on this page with the date of last update clearly indicated. Where changes are material, we will take reasonable steps to notify affected individuals. We encourage you to review this Policy periodically.
14. Contact
For any questions, concerns, or requests relating to this Privacy Policy or the processing of your personal data, please contact us:
Hojage Xutaka
Marcelińska 15A, Poznań, Poland
Email: [email protected]
Phone: +48 261 572 802